PERSONAL ASSISTANT TO THE ARTS DEVELOPMENT MANAGER (ADM)

Main Purpose

To provide secretarial and administrative support to the Arts Development Unit and facilitate the smooth and effective day-to-day operations of the Arts Development Manager.

Key Responsibilities

  • Manage the diary of the relevant manager to ensure efficiencies on an ongoing basis within key deadlines.
  • Manage incoming telephone calls of the relevant manager to ensure efficiencies on an ongoing basis within key deadlines.
  • Plan relevant meetings and logistics on an ongoing basis within key deadlines.
  • Manage correspondence of the relevant manager to ensure efficiencies on an ongoing basis within key deadlines.
  • Compile accurate minutes of departmental meetings for record purposes on an ongoing basis within key deadlines.
  • Manage travel arrangements for the relevant manager, department, council and committees to ensure efficiencies on an ongoing basis within key deadlines.
  • Maintain paper and electronic filing systems for record keeping purposes on an ongoing basis within key deadlines.
  • Maintain relationships with internal and external stakeholders to uphold the image of the entity on an ongoing basis within key deadlines.
  • Perform tasks within budget to ensure compliance with policies and procedures on an ongoing basis within key deadlines.
  • Maintain a clean audit through ensuring that processes and procedures are complied with on an ongoing basis within key deadlines.

Requirements

  • Matric
  • Administrative and/or Secretarial qualification
  • 4-5 years’ experience in similar position
  • 2 years General Administration experience
  • 2 years Public Sector Experience (Desirable)

Knowledge and Skills

  • Advanced level of MS Office
  • Communication with Stakeholders
  • Travel Management
  • Diary Management
  • Report Writing
  • Application review process
  • Knowledge of the NAC funding policies
  • Knowledge of NAC application review processes
  • Experience on working on the Grant Management System (GMS)

Market related packages will be negotiated with the successful candidates.  If you have not heard from the NAC by 31 August 2019, please note that your application has been unsuccessful.  The NAC applies the Employment Equity Act in its recruitment process and strives for a staff complement that is representative of South Africa.

A covering letter and a detailed CV including three contactable referees and certified copies of qualifications should be addressed to the Human Resources Office at email: jobs@nac.org.za

Closing Date: 26 July 2019

Job Category: Admin
Job Type: Full Time
Job Location: Johannesburg

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